01
Organize the evidence
Identify the roof areas assessed, the principal findings, and any inaccessible conditions. Explain which recommendations concern immediate protection, planned repair, or further investigation. Use a marked roof plan and a few representative photographs instead of expecting the board to interpret a large unstructured image folder.
02
State the requested decision
Specify whether approval is needed for an investigation, a defined repair scope, or design work for a larger project. Include the consequences of unresolved questions and the next reporting point. Keep projected costs tied to a stated scope and date. A clear briefing helps the board understand what it is authorizing without presenting provisional findings as settled conclusions.