01
Confirm what the delivery date means
Ask whether the date refers to quarry readiness, dispatch or arrival. Separate the main field material from special sizes that may have a different lead time. Agree on the procedure for reporting delays and the latest useful delivery date for the installation schedule. Avoid committing a full crew on the strength of an unconfirmed shipment.
02
Match unloading to the site
Confirm pallet weights and dimensions with the supplier and match them to suitable unloading equipment. Tell the carrier about restricted roads, turning space, overhead obstructions, gradients and delivery hours. Establish a firm staging area without assuming that a driveway, lawn or elevated deck can carry the delivery load.
03
Inspect before material disperses
Compare packing labels and counts with the order. Photograph packaging damage and record visible problems while the delivery is still organized. Follow the carrier and supplier reporting procedures. Keep affected material identifiable rather than mixing it immediately with accepted stock.
04
Preserve information through installation
Label storage by size, source and intended roof zone. Keep the purchase order, delivery notes and photographs together. Coordinate how material will be moved to the roof in controlled quantities. Site organization reduces repeated handling and makes a later shortage or mismatch easier to investigate.